Central New York Bed & Breakfast Association

Leatherstocking Area Central New York

Serving The Upstate Central NY Region

(Mohawk Valley, Adirondack Foothills, Leatherstocking and Cooperstown Areas.)

Leatherstocking Area Central New York

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aka "Beds Along the Mohawk.com and CNYBB.com"

 

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Membership Information:

By-Laws

 

 Revised October 03, 2011, reviewed, voted on and approved.

( Name Change Voted on March 16, 2003 )

These By-laws supersede all previous revisions.

 

 

Article I

Identification

 

The name of the organization shall be the CENTRAL NEW YORK BED & BREAKFAST ASSOCIATION. It is referred to as “THE ASSOCIATION” in this document.

 

Article II

Definition & Purpose

 

The Central New York Bed & Breakfast Association has been founded for the support of Bed and Breakfast owners of the Central New York, Mohawk Valley, Leatherstocking region, of the State of New York. A Bed and Breakfast is a business for the rental of rooms in a private residence, hosted by the owner (s), with rates that include breakfast.

 

Article III

Membership

 1.   We have two levels of membership.

 

A. Full Member - Comprised of those hosts who operate a Bed and Breakfast, meet the standards of the association and have been inspected and approved.

 

B. Associate Member - any organization or individual who shares an interest in the objectives of our Association. They shall be regarded as a contribution to the welfare of our industry. Affiliate Membership shall not, imply in any way, an endorsement of their products or services.

 

2. The fee for annual membership shall be set by the board and voted on by the members. Dues shall be paid upon acceptance and thereafter annually by the date of the annual meeting. Dues shall be used for publication of a brochure, maintenance of a website and specific advertising and marketing undertakings which benefit all members.

 

Article IV

Promotional Services

 

1.     The Association shall maintain a Website ( www.cnybb.com ) to benefit all Association Members, the expenses of which shall be borne by the Association for the benefit of its members.

 

2.     The Association shall publish and maintain a timely Brochure to benefit all Association Members, the expenses of which shall be borne by the Association for the benefit of its members.

 

3.     The Association will, on a continual basis, strive for new and various avenues for advertising and marketing that will benefit all members.

 

Article V

Officers

 

 

1.     The Elected Officers of the association shall be a President, Vice-President, Secretary and Treasurer. At the discretion of the Elected Officers, other members may be appointed to serve on the Executive Board from time to time.

 

2.     The Executive Board shall consist of the Elected Officers, Past President and Appointed Members if any.

 

3.     Officers shall perform the duties prescribed by the Parliamentary authority adopted by the association. Officers shall be elected by the membership at the annual meeting.

 

4.     The term of office for Officers shall be two years. They shall serve no more then two consecutive terms.

 

5.     The Board shall elect from the regular membership, three members, at least ninety days prior to the annual meeting, who shall serve as the nominating committee for the next term.

 

6.     Should an Officer be unable to complete the term of office, the Board shall elect a member to fill the vacant term.

 

Article VI
Meetings

1.     The Fiscal year shall be January 1st through December 31st, with the annual meeting held in November, at which time annual reports from the Board and Committees are due.

 

2.     There shall be a minimum of six general membership business meetings per year. The time and place shall be designated by the Board. Notification shall be given two weeks in advance.

 

3.     Additional meetings may be called at the discretion of the President, or by a majority of the Board.

 

4.     The Executive Board shall meet as needed.

 

Article VII

Voting

1.     Only Full Members, in good standing, shall have the right to cast one vote per Bed and Breakfast establishment.

 

2.     A quorum for the transaction of business at any meeting of the association shall consist of those members present who are eligible to vote.

 

3.     Voting by proxy is generally not authorized unless the Board determines that such voting procedure is appropriate.

 

 Article VIII

Standards – Full Membership

1.     Full Members of the Association must comply with all federal, state, and local licensing as a Bed and Breakfast establishment. These include:

a.     Zoning Codes

b.     Codes and regulations of the State Health Department where applicable.

c.      State fire and Safety Regulations.

2.     Members must file a notarized DBA ( Doing Business As …) with their county clerk and bank.

 

3.     Members are required to collect and pay state sales tax, and occupancy tax where required.

 

4.     Members must be available for initial inspection. Complaints received may require re-inspection and re-evaluation by the Executive Board.

 

5.     Members are required to carry adequate liability insurance.

 

6.     Members are required to provide clean, comfortable guest rooms and well stocked, clean Bath Rooms.

 

7.     Members are required to create a comfortable, congenial and hospitable atmosphere for their guests.

 

 Article IX

Amendments to the By-Laws

 

Proposed Amendments shall be referred to the By-Laws Committee for drafting in final form. They shall then be submitted in writing to the membership at least two weeks prior to the next association meeting. Voting for adoption shall take place at that meeting with a two-thirds. majority vote to approve.

Article X

Parliamentary Authority

 

ROBERTS RULES OF ORDER, Revised, (modified as needed by Board vote) shall be the Parliamentary Authority governing all meetings of the association and the Board, in all cases not inconsistent with the By-Laws of the Association. These Rules of Order are a guide to assist in the orderly conduct of business and not in any respect, shall they limit the rights of the membership to participate fully in the business of the Association.

Article XI

Dissolution

 

In the event of dissolution, all debts and obligations must be satisfied in a quick and timely manner. All remaining assets of the association if any, shall be transferred equally to the current, fully paid, Full Membership members, providing they have been a member in good standing for at least one year.

 

 Name Change 03/06/03 - Last Revision 10/03/2011

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