Revised January 19, 2003 reviewed February 16,
2003 Voted on and approved February 16, 2003.
Name Change Voted on March 16, 2003 )
By-laws supersede all previous revisions.
name of the organization shall be the CENTRAL NEW YORK BED & BREAKFAST
ASSOCIATION. It is referred to as “THE ASSOCIATION” in this document.
Central New York Bed & Breakfast Association has
been founded for the support of Bed and Breakfast owners in the Central New
York, Mohawk Valley, Leatherstocking region, of the State of New York. A Bed and
Breakfast is a business for the rental of rooms in a private residence, hosted
by the owner (s), with rates that include breakfast. Member establishments are
inspected to insure that they meet established guidelines providing clean,
comfortable and secure accommodations with warm and gracious hospitality.
A. Full Member - comprised of those hosts who operate a Bed and Breakfast,
meet the standards of the association and have been inspected and approved.
B. Affiliate Membership - any organization or individual who shares an interest
in the objectives of our Association. They shall be regarded as a contribution
to the welfare of our industry. Affiliate Membership shall not, imply in any
way, an endorsement of their products or services.
2. The fee for annual membership shall be set by the board and voted on by
the members. Dues shall be paid upon acceptance and thereafter annually by the
date of the annual meeting. Dues shall be used for publication of a brochure,
maintenance of a website and specific advertising and marketing undertakings
which benefit all members.
The Association shall maintain a Website (
) to benefit all Association Members, the expenses of which shall be borne by
the Association for the benefit of its members.
The Association shall publish and maintain a timely Brochure to benefit
all Association Members, the expenses of which shall be borne by the Association
for the benefit of its members.
The Association will, on a continual basis, strive for new and various
avenues for advertising and marketing that will benefit all members.
The Elected Officers of the association shall be a President,
Vice-President, Secretary and Treasurer. At the discretion of the Elected
Officers, other members may be appointed to serve on the Executive Board from
time to time.
The Executive Board shall consist of the Elected Officers, Past President
and Appointed Members if any.
Officers shall perform the duties prescribed by the Parliamentary
authority adopted by the association. Officers shall be elected by the
membership at the annual meeting.
The term of office for Officers shall be two years. They shall serve no
more then two consecutive terms.
The Board shall elect from the regular membership, three members, at
least ninety days prior to the annual meeting, who shall serve as the nominating
committee for the next term.
Should an Officer be unable to complete the term of office, the Board
shall elect a member to fill the vacant term.
The Fiscal year shall be January 1st through December 31st,
with the annual meeting held in November, at which time annual reports from the
Board and Committees are due.
There shall be a minimum of six general membership business meetings per
year. The time and place shall be designated by the Board. Notification shall be
given two weeks in advance.
Additional meetings may be called at the discretion of the President, or
by a majority of the Board.
The Executive Board shall meet as needed.
Only Full Members, in good standing, shall have the right to cast one
vote per Bed and Breakfast establishment.
A quorum for the transaction of business at any meeting of the
association shall consist of those members present who are eligible to vote.
Voting by proxy is generally not authorized unless the Board determines
that such voting procedure is appropriate.
– Full Membership
Full Members of the Association must comply with all federal, state, and
local licensing as a Bed and Breakfast establishment. These include:
Codes and regulations of the State Health Department where applicable.
State fire and Safety Regulations.
Members must file a notarized DBA ( Doing Business As …) with their
county clerk and bank.
Members are required to collect and pay state sales tax, and occupancy
tax where required.
Members must be available for initial inspection. Complaints received may
require re-inspection and re-evaluation by the Executive Board.
Members are required to carry adequate liability insurance.
Members are required to provide clean, comfortable guest rooms and well
stocked, clean Bath Rooms.
Members are required to create a comfortable, congenial and hospitable
atmosphere for their guests.
to the By-Laws
Amendments shall be referred to a By-Laws Committee for drafting in final form.
They shall then be submitted in writing to the membership at least two weeks
prior to the next association meeting. Voting for adoption shall take place at
that meeting with a two-thirds. majority vote to approve.
ROBERTS RULES OF ORDER, Revised, (modified as needed
by Board vote) shall be the Parliamentary Authority governing all meetings of
the association and the Board, in all cases not inconsistent with the By-Laws of
the Association. These Rules of Order are a guide to assist in the orderly
conduct of business and not in any respect, shall they limit the rights of the
membership to participate fully in the business of the Association.
the event of dissolution, all debts and obligations must be satisfied in a quick
and timely manner. All remaining assets of the association if any, shall be
transferred equally to the current, fully paid, Full Membership members,
providing they have been a member in good standing for at least one year.
Rev: 01/19/03 - Name Change 03/06/03
( Note these By-Laws are being revised at this time.)